To efficiently execute and coordinate all office administration duties, communication and correspondence with key stakeholders, as well as the delivery of any other relevant tasks to provide the necessary support to the Butchery Support Office team in a professional manner.
Duties & Responsibilities
Compile and distribute all the relevant documentation in advance to ensure smooth running of meetings, as well as take minutes in meetings Book venues for meetings and ensure all the requirements for the meeting are organised Organise all necessary documentation for travel, accommodation arrangements and all related issues for the team Attend and process all telephone calls/requests promptly, efficiently and courteously Provide appropriate and accurate information to suppliers, customers and colleagues on behalf of the team Prepare and edit business related presentations, reports and contracts in line with the set standards Compile periodical reports/statistics using data from various sources and ensure timeous delivery Create and maintain contact database and synchronise across all electronic devises Develop and maintain a filing system to facilitate easy access of document at all times Maintain adequate office supplies inventory level at all times Create and release purchase orders on SAP and submit invoices for payments Recording and monitoring the department’s leave Assist in organising functions/conferences and assist with any departmental projects Perform general secretarial duties
Matric and/or equivalent to a Secretarial diploma Minimum of 3-5 years as a Secretary Excellent typing skills Advanced working knowledge of MS Office Proven track record in terms of accuracy and consistency in completion of tasks Knowledge of SAP is advantageous
Attention to detail Strong communication skills Ability to solve unfamiliar problems by generating workable solutions Reliable and trustworthy Sense of urgency and excellent planning skills Teamwork Professional and service orientated Excellent interpersonal skills Shows initiative in dealing with tasks Confidentiality Time management
• Competency based interview to assess above requirements