JOB VACANCY: PERSONAL ASSISTANT TO CHIEF EXECUTIVE OPERATIONS

Reference Number: ACK230919-1

Job Title: Personal Assistant to Chief Executive Operations

Department: Support Centre

Brand: Ackermans

Reporting To Position: Director

Job Type: Permanent

Number of Positions: 1

Location: Cape Town, Western Cape, South Africa

Job Advert: Ackermans is actively seeking a dedicated Personal Assistant to support the Chief Executive Operations at our Support Centre located in Kuilsriver.

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We are in search of a resilient and highly efficient individual with an abundance of energy and an unwavering sense of urgency.

This role is pivotal in providing essential office support and organizational assistance to the Chief Executive Operations.

Our ideal candidate should possess exceptional organizational skills and be adept at handling general secretarial and administrative tasks within the Operations team.

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If you are seeking a thrilling new challenge within a company that offers comprehensive benefits and fosters an incredible work culture, we encourage you to submit your application!

Qualifications: Essential:

Grade 12 Certificate/ Matric

Preferred:

Secretarial Diploma

Knowledge, Skills, and Experience: Knowledge:

Understanding of the Retail Operations environment
Proficiency in coordinating travel arrangements (local and international)
Working knowledge of SAP
Familiarity with the TravelIT system

Skills:

Proficiency in the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)
Adept in virtual communication tools (MsTeams)
Excellent verbal and written language skills
High levels of confidentiality, credibility, and discretion in handling sensitive information
Customer service-oriented, both internally and externally, fostering positive interpersonal relationships
Precision in execution, meticulous attention to detail, and reliability in meeting deadlines with a sense of urgency
Effective at setting priorities and utilizing organizational and administrative skills
Highly adaptable and willing to tackle a variety of tasks
Resilient and innovative, displaying initiative
Self-reliant, self-motivated, and accountable with a strong work ethic
Ability to work independently and collaboratively within a team
Thrives under pressure and excels at meeting tight deadlines

Experience: Essential:

A minimum of 5 years of relevant experience in a secretarial/PA position, preferably for a Chief Executive/Director

Preferred:

Experience in customer relations would be advantageous
Experience in the Retail sector would be a plus
Experience in Events Management is a bonus

Key Responsibilities:

Effective Administration:

Attend meetings for minute-taking and distribution
Prepare presentations
Communicate with internal and external stakeholders
Maintain filing and documentation records
Construct and distribute reports
Coordinate and administer departmental leave

Travel and Related Reservations:

Research and obtain quotes
Confirm travel details
Distribute documentation to travelers
Reconcile expenses related to travel, car hire, accommodation, etc.
Gather feedback from leaders and internal customers

Coordinate and Arrange Functions within Operations:

Organize annual Operations conferences for Store Managers, Field Management, and selected Support Centre staff, including travel, logistics, and entertainment
Assist with Support Office Conference arrangements and provide on-the-day support
Coordinate bi-annual Ops Alignment for Field Management and selected Support Centre staff
Support departmental functions within the office and operations

Calendar/Diary Management for Operations Executive:

Synchronize diaries and calendars
Schedule core impact meetings, including Monthly Ops Management meetings, Pepkor Property Board Meetings, and Strategy meetings

Brand Representation via Uniforms and Badges: