Overview of the Driver Messenger Position
Introduction
The role of a Driver Messenger is integral to the smooth operation of an organization, especially within administrative and auxiliary services departments. This position, detailed under reference number ETH240822-12 and job number 34000032, is a permanent, full-time position within the Messenger Services division of Auxiliary Services, specifically located in Durban, KwaZulu-Natal, South Africa. The role falls under job grade T04 and reports directly to the Supervisor of Messenger Services.
Job Purpose
The core responsibility of the Driver Messenger is to manage the collection, batching, and distribution of mail and other correspondence. This includes handling documentation and items both internally within the organization and externally to other locations. The role also encompasses a variety of office-related tasks such as serving beverages and maintaining cleanliness in office facilities.
Key Responsibility Areas
- Mail Collection and Distribution:
- Collection and Batching: Collect and batch mail and related correspondence from various offices or locations. This includes handling urgent requests communicated verbally.
- Delivery: Ensure timely and accurate delivery of mail and items to designated recipients, adhering to the scheduled routes and deadlines.
- Vehicle Inspection:
- Conduct thorough inspections of the assigned vehicle before departure. Report any issues or observations to the immediate superior to ensure vehicle safety and operational efficiency.
- Beverage Preparation and Serving:
- Prepare and serve beverages to personnel or guests, adhering to the organization’s standards for hospitality and service.
- Office Cleaning and Maintenance:
- Perform cleaning duties within office facilities, ensuring a tidy and hygienic environment. This may include dusting, vacuuming, and maintaining general cleanliness.
- Office Equipment Operation:
- Operate office equipment such as facsimile machines, photocopiers, and other relevant devices. Ensure that all equipment is functioning correctly and report any malfunctions.
- Document Filing:
- File documents and correspondence systematically, ensuring that all files are organized and easily accessible.
Competencies Required
- Vehicle Safety:
- Ensure safe operation and maintenance of the vehicle, adhering to traffic regulations and company policies.
- Driving Behaviors:
- Exhibit responsible driving behaviors, including defensive driving techniques and adherence to road safety rules.
- Learning Orientation:
- Demonstrate a willingness to learn and adapt to new procedures and technologies related to the role.
- Quality Orientation:
- Maintain high standards of quality in all tasks, including mail handling, office maintenance, and service delivery.
- Service Delivery Relationships:
- Build and maintain positive relationships with colleagues, supervisors, and external contacts, ensuring effective communication and service.
- Communication:
- Exhibit clear and effective communication skills, both verbal and written, to ensure accurate information exchange and task execution.
- Accountability and Ethical Conduct:
- Uphold ethical standards and take responsibility for personal actions and decisions, ensuring integrity in all aspects of the job.
- Team Orientation:
- Work collaboratively with team members and contribute positively to the overall work environment and objectives.
Essential Requirements
- Educational Qualifications:
- Grade 12 (NQF Level 4) or an equivalent qualification is required.
- Driving License:
- A valid motor vehicle driving license is mandatory for this role.
- Experience:
- A minimum of 3 months of relevant experience is necessary to perform the job effectively.
Preferred Requirements
- Additional Experience:
- While 3 months of experience is required, 6 months of relevant experience is preferred, providing a deeper understanding of the role and its demands.
Employment Benefits
- Housing Subsidy:
- Available to assist with accommodation costs.
- Leave:
- Standard leave entitlements are provided.
- Medical Aid:
- Medical aid coverage is included as part of the employment benefits.
- Pension Fund:
- Contributions to a pension fund are included, ensuring long-term financial security.
- 13th Cheque:
- A 13th cheque is provided annually, contributing to overall annual compensation.
Remuneration
The annual salary for this position ranges between R133,660.78 and R168,585.57. This range reflects the compensation based on qualifications, experience, and performance.
Application Process
Interested candidates should contact the Human Capital department at 031 311 8113 for further information and application instructions. The closing date for applications is September 13, 2024.
Conclusion
The Driver Messenger role is essential for the efficient operation of administrative and auxiliary services within the organization. It involves a combination of mail handling, vehicle maintenance, office support tasks, and interaction with various stakeholders. Candidates should possess the necessary qualifications and experience, demonstrate key competencies, and be prepared to contribute positively to the organization’s operations and objectives. The position offers a range of benefits and a competitive salary, making it a valuable opportunity for individuals with the right skills and experience.