Woolworths is Hiring: Personal Assistant Position Available in Western Cape

Introduction

Woolworths, one of South Africa’s most renowned retail brands, is offering an exciting career opportunity for a highly skilled and professional Personal Assistant. This role is ideal for an individual who thrives in a dynamic corporate environment and possesses excellent administrative, organizational, and communication skills.

The Personal Assistant will be responsible for providing secretarial and administrative support to the Director of Corporate Social Justice, ensuring smooth day-to-day operations and assisting in high-level executive functions. If you are looking for a long-term and rewarding career in retail administration, this could be the perfect opportunity for you.

This position is permanent, located in the Western Cape, and does not fall under employment equity (EE) requirements. Applications for this role must be submitted

Company Overview: Why Work for Woolworths?

Woolworths is a household name in South Africa, known for its commitment to quality, sustainability, and customer satisfaction. The company operates in the Wholesale & Retail Trade industry, specializing in FMCG (Fast-Moving Consumer Goods), Retail, Wholesale, and Supply Chain. Woolworths offers a supportive work environment, career growth opportunities, and an inclusive corporate culture.

As a Personal Assistant at Woolworths, you will be part of a high-performance team that values professionalism, efficiency, and innovation. This role provides exposure to executive-level decision-making, stakeholder engagement, and corporate administration.

Key Responsibilities of the Personal Assistant Role

1. Diary and Email Management

• Manage and coordinate the Director’s daily schedule, meetings, and appointments.
• Prioritize urgent emails and provide a structured email management system.
• Ensure the Director’s time is effectively utilized by organizing schedules efficiently.

2. Event and Meeting Coordination

• Plan, organize, and attend meetings, conferences, and corporate functions.
• Ensure meetings run smoothly by preparing necessary documents, agendas, and reports.
• Manage logistics, venue arrangements, and catering if required.

3. Travel Coordination (Local & International)

• Arrange flights, accommodation, and transport for business-related travel.
• Handle visa applications and travel documentation.
• Maintain a structured system for travel expense claims and reconciliations.

4. Call Screening and Query Management

• Act as the first point of contact for external and internal stakeholders.
• Screen telephone calls, take messages, and respond proactively to inquiries.
• Ensure professional handling of sensitive or confidential information.

5. Stakeholder Engagement and Record-Keeping

• Maintain and organize records of advocacy campaigns and stakeholder engagements.
• Develop strong relationships with key business partners and corporate associates.

6. Administrative and Financial Processing

• Order necessary stationery and office supplies for the department.
• Process invoices on Oracle and handle petty cash claims.
• Maintain an organized filing system for financial transactions and reports.

7. Training and Business Support

• Collect and compile monthly training information for the business unit.
• Support the broader leadership team with administrative tasks, report editing, and formatting.

8. Presentation and Document Preparation

• Assist in the creation of professional reports, presentations, and correspondence.
• Ensure that all documents meet corporate branding and quality standards.

9. Handling Confidential Information

• Maintain a high level of discretion when dealing with sensitive company information.
• Ensure compliance with company policies regarding data security and confidentiality.

Minimum Requirements: Do You Qualify for This Role?

To be considered for the Personal Assistant position at Woolworths, you need to meet the following minimum requirements:

1. Experience and Skills

• Proven experience as a Senior Personal Assistant or in a similar executive support role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Financial acumen and budgeting skills to assist with department finances.
• Ability to work efficiently under pressure and manage multiple priorities.

2. Technical Proficiency

• MS Office proficiency (Word, Excel, PowerPoint, Outlook, and Internet applications).
• Experience in handling corporate invoicing systems (Oracle preferred).

3. Personality Traits and Work Ethic

• Professional and proactive approach to tasks.
• Ability to work independently with minimal supervision.
• Strong problem-solving and decision-making abilities.
• Exceptional interpersonal and relationship-building skills.
• Flexibility and adaptability in a fast-paced work environment.

Why Should You Apply? Benefits of Working as a Personal Assistant at Woolworths

1. Competitive Salary and Job Security

As a permanent position, this role offers long-term career stability with competitive compensation and benefits.

2. Exposure to Executive-Level Decision Making

You will work closely with senior executives, providing valuable insights into corporate governance and social justice initiatives.

3. Career Growth and Development

Woolworths supports professional growth, offering training programs and opportunities to advance within the company.

4. Exciting Work Environment

This role is fast-paced, engaging, and offers daily challenges, making it ideal for a high-energy, self-motivated professional.

5. Corporate Social Responsibility

As a Personal Assistant to the Director of Corporate Social Justice, you will play a role in projects that promote ethical business practices and positive social change.

How to Apply for the Personal Assistant Position

Application Deadline

• Closing Date: 26 February 2025

Application Process

To apply for this position, follow these steps:

1. Visit the Woolworths Careers Website
   • Access the job listing through Woolworths’ official career page.
2. Prepare Your Application Documents
   • Update your CV/resume, highlighting relevant experience and skills.
   • Draft a cover letter tailored to the position, showcasing your strengths.
3. Submit Your Application Online
   • Complete the online application form.
   • Attach required documents and any additional information requested.
4. Interview Process
   • If shortlisted, you will be contacted for an interview and possible skills assessment.

Conclusion: Take the Next Step in Your Career

If you are a detail-oriented, proactive, and professional Personal Assistant, this opportunity at Woolworths could be the perfect next step in your career. With competitive benefits, career growth potential, and the chance to support corporate social justice initiatives, this role offers a fulfilling and rewarding experience.

Apply today and take advantage of this exclusive opportunity to work with one of South Africa’s leading retail brands.

Submit your application before 25 February 2025 and start your journey with Woolworths