This is a fantastic opportunity to play a pivotal role in supporting the department’s operations and facilitating smooth communication.
As a Secretary at the Department of Transport, you will be entrusted with a range of crucial responsibilities, including:
Administrative Support: Provide essential administrative assistance to senior officials and managers. This will involve tasks such as scheduling meetings, managing calendars, and making travel arrangements to ensure the department functions seamlessly.
Document Management: Utilize your drafting, typing, and proofreading skills to prepare documents, reports, and correspondence as needed. Your attention to detail will ensure that these materials are accurate and professionally presented.
Communication Handling: Manage both incoming and outgoing communication, including emails, letters, and phone calls. Your ability to handle these interactions in a timely and professional manner will contribute to effective departmental communication.
Record Keeping: Maintain meticulously organized records, files, and databases. Your diligence in this area will assist in easy retrieval of information and contribute to efficient operations.
Meeting Coordination: Take charge of coordinating and preparing materials for meetings, workshops, and presentations. Your role in distributing agendas and minutes for departmental meetings will help keep everyone on the same page.
Office Management: Ensure the availability and functionality of office supplies and equipment. By managing these resources, you’ll contribute to the smooth functioning of the office environment.
Visitor Assistance: Welcome and provide assistance to visitors in a friendly and professional manner. Your positive demeanor will create a welcoming atmosphere for all who interact with the department.
Collaboration: Work collaboratively with fellow team members and departments to facilitate efficient workflow and the sharing of essential information.
Confidentiality: Uphold the utmost confidentiality and discretion when handling sensitive information. Your professionalism in this regard will contribute to maintaining the department’s integrity.
To apply for this exciting opportunity, you’ll need:
A National Senior Certificate.
While no experience is required, any exposure to similar environments will be considered an advantage.
Skills and Knowledge:
Excellent language skills.
Ability to communicate effectively with individuals from diverse backgrounds and at different organizational levels.
Proficient telephone etiquette.
Application Deadline: September 1, 2023
If you’re ready to take on this rewarding role and make a meaningful contribution to the Department of Transport, don’t miss out! Apply before the deadline by following the application process detailed on the official website.
Join the Department of Transport’s team and be a part of a mission to ensure efficient transportation systems and services in South Africa. Your administrative prowess will be an invaluable asset in driving the department’s success. Apply today!