General Administration Clerk Vacancies at the Department of Higher Education and Training

Overview of the General Administration Clerk Vacancies at the Department of Higher Education and Training

In a recent announcement, the Department of Higher Education and Training (DHET) has made available twelve General Administration Clerk vacancies. These positions, located primarily in Pretoria, represent an opportunity for suitably qualified individuals to contribute to the administration and management of Technical and Vocational Education and Training (TVET) examinations.

The deadline for applications is Nov 2024. This article provides a comprehensive overview of the vacancies, including job requirements, duties, application procedures, and additional details.

Position Details

The DHET has posted two specific General Administration Clerk roles:

1. POST 20/175: General Administration Clerk (11 Posts)
   • Reference Number: DHET174/09/2024
2. POST 20/176: General Administration Clerk: Office of the Director (1 Post)
   • Reference Number: DHET175/09/2024

Both roles offer a salary of R202,233 per annum and are classified at Level 05. These positions are based in Pretoria.

Required Qualifications and Experience

Essential Qualifications:

1. National Senior Certificate / Grade 12 / Vocation (NCV) Level 4 Certificate: Applicants must possess a minimum of a Grade 12 qualification or its equivalent.
2. Bachelor’s Degree or National Diploma: Although not mandatory, having a degree or diploma in Administration, Management, or a related field (NQF Level 6) is highly desirable and would be considered an advantage.

Experience:

1. Relevant Experience: A minimum of one to two years of experience in the TVET examination environment is required. Experience specifically in the Directorate of Assessment, Item Development, and Marking Services will be considered an advantage.
2. Experience in Examination Processes: Knowledge and hands-on experience with assessment and examination processes, including paper setting, marking, Internal Continuous Assessments (ICASS), and Integrated Summative Assessment Tasks (ISAT), are beneficial.

Skills and Knowledge:

1. Interpersonal, Organizational, and Communication Skills: Strong skills in these areas are essential for effective performance in this role.
2. MS Office Proficiency: Extensive experience and knowledge in Microsoft Office applications, including MS Excel, MS Access, and MS Word, are required.
3. Ability to Work Under Pressure: The role demands the ability to function efficiently in high-pressure situations and be willing to work overtime.

Duties and Responsibilities

The General Administration Clerks will be tasked with a variety of responsibilities critical to the smooth operation of examination processes:

1. Appointment Assistance: Assist in the appointment of markers, examiners, ICASS moderators, and ISAT examiners.
2. Monitoring Examinations: Aid in monitoring the conduct of examinations, including marking processes and the implementation of ICASS and ISAT.
3. Coordination of Meetings: Coordinate meetings for the National Assessment Committee and its regional assessment committees.
4. Travel and Accommodation Arrangements: Make arrangements for travel and accommodation for examiners, moderators, and other relevant parties.
5. Examination Processes and Policy: Assist in organizing meetings related to examination processes and policy amendments.
6. General Support: Provide support for any other examination-related processes as required by the Directorate.

Application Process

How to Apply:

1. Online Application: Applicants must apply online using the New Z83 form, available on the DHET departmental website or through the provided link: New Z83 Form.
2. Supporting Documents: Submissions must include a comprehensive CV and copies of all relevant qualifications, including the matriculation certificate, identity document, and a valid driver’s license. Any additional documents required should also be included.
3. Form Z83: The New Form Z83 is necessary for the application process. The form is available for download through the link provided in the job announcement.

Conclusion

The General Administration Clerk vacancies at the Department of Higher Education and Training offer a significant opportunity for individuals with the requisite qualifications and experience to play a key role in the administration of TVET examinations.

By fulfilling the outlined duties and responsibilities, successful candidates will contribute to the effective management of assessment and examination processes within the department. Interested applicants are encouraged to carefully review the requirements and application procedures to ensure a complete and timely submission.