Opportunity for a Personal Assistant at Savanna Research Unit, Kruger National Park

A unique vacancy has opened for a highly qualified and experienced individual to join the Savanna Research Unit at Kruger National Park as a Personal Assistant to the General Manager. This role is pivotal in ensuring the smooth administrative functioning of the unit, allowing the General Manager to focus on strategic initiatives and leadership responsibilities.

Location

The position is based in the breathtaking surroundings of Kruger National Park, one of South Africa’s premier wildlife conservation areas. While the role requires active participation in the park’s operations, successful candidates will reside outside the park’s boundaries.

Position Requirements

To be eligible for this position, candidates must meet several essential qualifications and experience requirements:

1. Educational Background:
   • A National Diploma or Degree in Business Administration, Office Management, or a related field is required. This educational foundation will provide the necessary skills and knowledge to navigate the complexities of administrative tasks effectively.
2. Professional Experience:
   • A minimum of three years of experience working as a Personal Assistant at a management level is essential. Candidates should demonstrate exposure to a range of administrative duties, allowing for a comprehensive understanding of office dynamics.
3. Technical Proficiency:
   • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, is crucial. These tools are integral to daily operations, and the ability to utilize them effectively will significantly enhance productivity.
4. Communication Skills:
   • Strong business communication skills are a must. The role requires the ability to convey information clearly and professionally, both in writing and verbally.
5. Time Management and Stress Management:
   • The ability to manage time effectively and maintain composure under pressure is essential. The role can be fast-paced, and successful candidates must prioritize tasks efficiently.
6. Office Etiquette:
   • A solid understanding of office etiquette is necessary for maintaining professionalism in all interactions, both within the team and with external stakeholders.
7. Interpersonal Skills:
   • Good interpersonal skills are vital for fostering positive working relationships with colleagues, stakeholders, and visitors.
8. Project Management and Financial Reporting Skills:
   • Experience in project management and the ability to generate financial reports will be advantageous, supporting the efficient operation of the unit.

Key Responsibilities

The successful candidate will be responsible for a wide range of administrative and organizational tasks, including:

1. Calendar Management:
   • Effectively managing the calendar of the General Manager, including scheduling meetings, organizing logistics, and ensuring the efficient flow of information.
2. General Support:
   • Providing comprehensive support for the Savanna Research Unit, assisting in various logistical arrangements, and contributing to team operations.
3. Information Management:
   • Ensuring the smooth flow of information within the unit and collaborating with other divisions to enhance communication and operational efficiency.
4. Stakeholder Liaison:
   • Facilitating proper liaison with internal and external stakeholders, fostering relationships that support the unit’s goals.
5. Event Coordination:
   • Coordinating meetings, workshops, and events related to the Savanna Research Unit, ensuring all logistical details are addressed.
6. Asset Management:
   • Ensuring the proper management of assets within the division, maintaining an organized system that supports operational needs.
7. Records Management:
   • Guaranteeing compliance with the records management system, ensuring that all documentation is properly maintained.
8. Report Compilation:
   • Compiling professional reports, correspondence, business documents, and meeting minutes to support management functions.
9. Confidentiality:
   • Maintaining confidentiality in all matters, protecting sensitive information and upholding the trust placed in the position.
10. Inter-Departmental Liaison:
    • Coordinating communication between departments, ensuring all teams are aligned and informed regarding relevant activities and decisions.

Compensation Grade

The position is categorized under Paterson Grade C3, reflecting the level of responsibility and expertise required.

How to Apply

Candidates who meet the above qualifications and are interested in applying for this exciting opportunity should submit their applications via the provided link: Application Form.

Enquiries

For any questions or further information, applicants may contact:

Celine Hendricks
South African National Parks
PO Box 787, Pretoria, 0001
Email: celine.hendricks@sanparks.org

Please note that applicants with foreign qualifications must provide evaluated results from the South African Qualification Authority. Only those who apply through the specified link will be considered for the position.

Closing Date

The deadline for applications is 28 October 2024. Interested candidates are encouraged to apply promptly to ensure their consideration for this prestigious role.

This position not only offers a rewarding career opportunity but also a chance to contribute to the conservation and research efforts in one of Africa’s most significant wildlife reserves. Candidates who possess the requisite skills and experience are urged to take this opportunity to further their professional journey within the conservation and administrative fields.

APPLY HERE